It’s Time to Hang Up on Call Centers

Leasing offices miss nearly 50% of all calls. If you’re using a call center to pick up the slack, your prospects may be getting a less-than desirable experience.
August 22, 2019
People

It’s leasing season! The phones are ringing off the hook and your leasing staff is feeling the pressure.  We know that missed call rates in the multifamily industry hover near 50%. That means your team is missing opportunities to lease. And those opportunities are going straight to your competition.

Properties often turn to a call center to help pick up the slack. Initially this seems like a good idea—callers don’t like leaving a voicemail and they certainly aren’t sitting patiently by the phone waiting for your busy leasing agent to call them back. The perceived view when the caller reaches the call center employee is that they are talking to the property and are getting the specific information they are looking for from a reliable source familiar with the community.

The reality is different.

Call center employees are not your employees.

Your callers may be faced with the following:

  • Long on-hold time with elevator music. Studies show that 60% of callers believe even one minute of hold-time is too long.

  • Lack of service options. Many prospect callers are looking for self-service options. Automated attendants who get to the point with relevant information and self-service tour options are trending.

  • A completely scripted, inflexible dialog where the employee drives the conversation in an often lack-luster fashion.  

  • Unhappy employees on the other end of the line. Call center staff is often exposed to excessive call monitoring, low salaries and angry callers, causing stressful and oppressive workplaces coupled with high turnover.

In addition, process changes at your property can be implemented quickly and monitored for effectiveness. Making any changes at the call center level takes time and training that is not under your control.

If you are wondering about options, you might consider utilizing a virtual leasing assistant.  ACE AI, LeaseHawk’s virtual leasing assistant, leverages AI (Artificial Intelligence) technology for a cost-effective way to handle high call volume traffic and back up your leasing team when needed. Affordable and customizable by the client, ACE AI harnesses the same technologies that Google assistants and Amazon Alexa use to provide a smooth and convenient conversation based on the specific needs of the callers.  

To learn more about this innovative use of AI, visit leasehawk.ai.

Learn More

Ready to see LeaseHawk in action?

Fill out this form to learn more.

Related Posts

People

3 Customer Service Myths Every Leasing Office Should Know

Are you guilty of believing these three customer service myths? Learn what they are and how you can overcome them, so your leasing teams can perform at their best.

January 29, 2018
People

It’s Time to Hang Up on Call Centers

It’s no secret that leasing offices miss a lot of calls. Initially it may seem like a great idea for a call center to help pick up the phone—but, the reality is much different. Learn what your prospects will experience when a call center answers instead of your property.

January 29, 2018
People

Apartment Call Centers – Weighing the Pros and Cons

Leasing offices are bursting with activity from property tours, the phone ringing constantly, and residents coming in with requests. It is nearly impossible to answer every call that comes in. Consider these pros and cons before hiring a call center or answering service to help your properties.

January 29, 2018
People

3 Customer Service Myths Every Leasing Office Should Know

Are you guilty of believing these three customer service myths? Learn what they are and how you can overcome them, so your leasing teams can perform at their best.

September 20, 2019
Marketing

Apartment Marketing Plan for Leasing Success

Whether you’re marketing a new lease up or trying to fill vacant units, you need to have a solid plan that includes identifying the technology that can help boost your success. Learn 4 tips that can help you optimize your apartment marketing plan.

September 12, 2019
News

LeaseHawk Launches Artificial Intelligence (AI) Solution to Measure Leasing Agent Performance

LeaseHawk has expanded its AI platform to include Agent AI. The Agent AI solution measures leasing agent call performance on all first-time prospect calls. This enables management companies to quickly identify gaps in leasing agent performance and reduce their dependency on costly phone shops.

August 26, 2019

Join Our Newsletter

Get the latest multifamily news, how-to's, infographics and more delivered right to your inbox.